Both Simple Timesheet and Projectivity help organizations track time inside Salesforce, but they are built for different audiences at very different price points.

Projectivity is a Professional Services Automation (PSA) platform focused on project management, resource allocation, project costing, profitability tracking, and invoicing. Simple Timesheet is a free employee-centric timesheet solution focused on time tracking, approvals, leave management, reporting, workforce visibility, and employee project billing.

Here is exactly what each application does and who it is for.

What is Projectivity?

Projectivity is a Salesforce-native PSA solution designed for consulting firms, service organizations, and project-driven businesses.

It includes:

• Resource management
• Project roles and staffing
• Work schedules
• Rate cards
• Project costing
• Billable amount calculations
• Margin and profitability tracking
• Invoice generation

The platform is built around projects and project financial management. Time tracking is one component of a larger PSA solution.

Pricing

• Freemium model
• 5 users included at no cost
• Additional users: $10 USD/user/month

For organizations managing project portfolios, resource utilization, billing, and profitability, Projectivity provides a broad set of project-focused capabilities.

What is a Simple Timesheet?

Simple Timesheet is a Salesforce-native employee time tracking and approval platform.

It includes:

• Employee timesheet entry
• Manager approval workflows
• Leave and absence tracking
• Leave accrual management
• Employee-to-project assignments
• Employee-specific project billing rates
• Billable and non-billable hour tracking
• PDF timesheet generation
• Dashboards and reporting
• Automated reminder notifications

Simple Timesheet is designed around employees and workforce management rather than project financial management.

The application also supports integration scenarios with payroll and invoicing systems. QuickBooks integrations have been implemented for client-specific requirements to support payroll and invoice processing workflows.

Pricing

• Completely free
• No per-user licensing costs
• No feature-based pricing tiers

Unlike many PSA tools, Simple Timesheet focuses on delivering core timesheet functionality without additional licensing expenses.

Pricing Comparison: $10/User/Month vs Free

Projectivity

• 5 free users
• $10/user/month for additional users
• PSA and project financial management capabilities

Simple Timesheet

• Free forever
• No per-user licensing fees
• Core timesheet and approval functionality included

For organizations primarily looking for timesheet management, the cost difference can become significant as user counts increase.

Feature Comparison: Simple Timesheet vs Projectivity

Testing Experience

One notable difference during evaluation was the ability to fully test the applications.

Simple Timesheet

During evaluation, the core functionality was available for testing, including:

• Employee setup
• Project creation
• Employee-to-project assignments
• Employee billing rates
• Timesheet entry
• Approval workflows
• Leave management
• Reporting
• PDF timesheet generation

This allowed end-to-end validation of the primary business processes.

Projectivity

During evaluation, I successfully configured:

• Resources
• Projects
• Project Regions
• Project Roles
• Rate Cards
• Work Schedules

The application successfully calculated billable amounts, project costs, and margins.

However, I was not able to fully validate the Timesheet and Invoice Generation functionality in the trial environment. Although the product documentation includes Timesheet and Invoice features, those capabilities were not available for complete testing during evaluation. Therefore, it was not possible to confirm whether the free-license offering includes unrestricted access to those modules or whether additional licensing or setup is required.

For organizations evaluating solutions, the ability to fully test core business processes before purchase can be an important factor.

How Organizations Use Simple Timesheet

Organizations use Simple Timesheet to:

• Capture employee work hours
• Manage manager approvals
• Track leave and absences
• Maintain employee project assignments
• Configure employee-specific billing rates
• Generate timesheet reports and PDFs
• Support payroll processing
• Support invoicing workflows through integrations
• Provide employee reporting and dashboards

The application provides the core functionality most businesses need for workforce time management without requiring a PSA platform.

When to Choose Projectivity

Choose Projectivity if:

• You are a consulting or professional services organization
• Resource allocation is a major requirement
• Project profitability must be tracked
• Project costing and margins are important
• Native invoice generation is required
• You need a PSA platform beyond standard timesheets

When to Choose Simple Timesheet

Choose Simple Timesheet if:

• You need employee timesheet tracking
• You need manager approval workflows
• Leave and absence management are important
• Employee reporting and dashboards are required
• Employee billing rates need to be maintained
• Payroll and invoicing integrations are required
• You want a solution with no licensing costs
• You prefer a simple employee-focused user experience

Pricing Breakdown and Verdict

Projectivity is a strong PSA platform for organizations that need resource planning, project costing, profitability tracking, and invoice generation. For project-driven consulting businesses, those capabilities may justify the additional licensing cost.

Simple Timesheet focuses on the functionality most organizations use every day: employee time tracking, approvals, leave management, project assignments, employee billing rates, reporting, PDF exports, and workforce visibility. It delivers those capabilities at no licensing cost while also supporting payroll and invoicing integration scenarios.

Another advantage of Simple Timesheet is that its core functionality can be fully evaluated during testing. In contrast, some Projectivity capabilities such as Timesheets and Invoice Generation could not be fully validated in the trial environment, making it more difficult to assess those features before committing to the product.

If your primary requirement is employee time tracking, approvals, leave management, project billing rates, and workforce reporting, Simple Timesheet provides those capabilities without licensing costs.

If your organization requires advanced resource planning, project costing, profitability analysis, and PSA functionality, Projectivity offers broader project-management capabilities at an additional cost.